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| Mission Statement The Louisiana Association For Public, Community, and Adult Education (LAPCAE) is formed to promote parish and state educational opportunities for all persons. The purposes of the association are: To provide leadership in advancing the basic and remedial education of adults by unifying the profession, developing human resources, encouraging and using research, communicating with the public and members, and otherwise furthering literacy, and adult and community education. To promote adult literacy, basic education programs, GED programs, and other programs which assist undereducated adults to function effectively in society. To conduct and/or sponsor professional development conferences and activities which provide a forum to advance literacy, basic education, GED, and community education. To represent and communicate the interests and needs of LAPCAE members to the Louisiana State Department of Education, the legislature, and the general public. |
About LAPCAE
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Constitution and By-laws
Louisiana Association for Public, Community and Adult Education (LAPCAE)
Revised February, 2008
ARTICLE I: NAME
The name of the Association shall be "The Louisiana Association for Public Community and Adult Education, Inc." and shall
utilize the acronym LAPCAE.
ARTICLE II: PURPOSE
The purpose of LAPCAE shall be to provide leadership in advancing adult and community education by unifying the
profession, developing human resources, encouraging and using research, communicating with members and the public,
offering other services, including professional development conferences and activities.
ARTICLE III: MEMBERSHIP
A. Membership is open to all who support the purpose of LAPCAE.
B. LAPCAE membership is neither transferable nor assignable.
C. The membership year shall be from July 1 to June 30.
D. Active members of LAPCAE who are in good standing having paid their annual dues will be entitled to one vote on each
matter submitted for voting, shall be eligible to hold office, and be eligible for all rights and privileges as determined by the
Board of Directors. Members who are paraprofessionals shall pay 3/4 of active membership dues.
E. Institutional Memberships are available and each named member in the Institutional Membership shall have the same
rights and privileges as individual members.
F. Special membership categories entitling members to specific rights and privileges, excepting the right to vote and hold
office, are as follows:
1. Emeritus membership shall be extended to individuals who former active members who have retired and are no longer
actively engaging in teaching. Membership dues shall be 1/2 of active membership.
2. Honorary membership shall be extended to individuals whose contributions to Adult and Community Education merit
such recognition. Membership dues shall be waived.
ARTICLE IV: OFFICERS and BOARD OF DIRECTORS
A. The officers for LAPCAE shall be President, President-elect, Secretary, Treasurer, and Parliamentarian, each serving
one-year terms. Officers may be regional directors or may be from the membership. Officers may serve consecutive terms.
There duties are as follows:
1. The President, after serving a one-year term as President-elect, shall serve as chairperson of LAPCAE, fulfilling the
following duties:
a. Preside at all meetings of the Board and of LAPCAE.
b. Identify goals and objectives for tenure,
c. Present an annual budget for LAPCAE.
d. Direct and advise other officers in their respective duties.
e. Recommend names for Membership Chair, Nominations and Elections Chair, Newsletter Chair, and other committee
chairs as necessary as well as additional committee members for these committees and Finance, Issue Management,
Scholarship/Research Committees.
f. Oversee and promote conferences and other activities
g. Approve all financial transactions.
h. Serve as liaison to other organizations, groups, or agencies.
i. Present at least one (1) Presidential Award for contribution to LAPCAE field of adult and community education.
2. The President-elect shall assume all duties of President in the event that the presidency becomes vacant. The
President-elect serves three years-one year as president-elect; one year as President; one year as Immediate Past-President.
a. The President-elect shall assist the President as requested and serve as Ex-officio member for all committees.
b. The Immediate Past-President shall assist the President as requested, shall serve in an advisory capacity to the Board,
and shall maintain liaison with other past-presidents.
3. The Secretary, recommended by the President-elect after his/her installation as President and approved by a majority
vote of the Board of Directors, shall supervise the preparation and distribution of the minutes of all minutes of all meetings
of LAPCAE and the Board of Directors.
4. The Treasurer, recommended by the President-elect and approved by a majority vote of the Board of Directors, shall be
responsible for the preparation and distribution of the annual financial report to the Board and shall manage the fiscal
affairs of LAPCAE as directed by the policies of the organization and the Board.
5. The Parliamentarian, recommended by the President-elect and approved by a majority vote of the Board of Directors,
shall be responsible for advising and directing the Board on matters regarding governance and procedure and for
preparing changes in written documents such as the By-Laws of LAPCAE.
B. The Board of Directors shall fulfill the following duties:
1. Manage the business, property, and operations of LAPCAE.
2. Formulate, interpret, and forward the policies of LAPCAE.
3. Adopt an annual budget presented by the President.
4. Receive and authorize expenditures and other financial transactions as necessary for the work of LAPCAE.
5. Report annually relevant business to the active membership as well as other shareholders of adult and community
education.
6. Allocate and assign other duties and responsibilities not addressed in formal policies and procedures.
7. Address other pertinent issues determined to be in the scope of LAPCAE.
ARTICLE V: ELECTIONS of OFFICERS and REGIONAL DIRECTORS
A. Eligibility of Officers and Regional Directors
1. Candidates for Officers and for Regional Directors shall have been an active member in good standing of LAPCAE for at
least two (2) years prior to candidacy.
2. Candidates for Officers or Regional Directors shall not use the LAPCAE insignia on campaign materials nor seek
endorsement from any LAPCAE Officer or Regional Directors.
B. Nomination and Election Procedures
1. Procedures shall begin no later than January. Annual elections shall occur for vacancies in elected office and rotating
board positions. Board members for Regions I, III, and V and shall take place in odd numbered years, and board members
from Regions II, IV, and VI shall take place in even numbered years.
2. The chair of the Nominations and Elections Committee (NEC) shall inform the membership in writing of the vacancies to
be filled, deadlines for nominations, and other pertinent election information.
3. Any member of LAPCAE may nominate a candidate (including him/herself) by submitting a letter of nomination to the
NEC.
4. After the deadline for receipt of nominations, the NEC Chair shall contact each nominee to verify acceptance of
nomination and to request a written statement not to exceed seventy-five (75) words describing the nominee's
qualifications, which relate to Adult and/or Community Education.
5. The Chair will develop an official ballot with statements from nominees and deadline for ballot return and mail to active
members.
6. Only official ballots received prior to the deadline will be counted by the Committee. If none of the nominees for a post
receive a majority vote, a second ballot will be mailed to the membership with a deadline for receipt of second ballots.
Ties after a second vote will be broken by the President.
7. Official results of the election shall be announced at the Annual LAPCAE Conference by the NEC Chair.
ARTICLE VI: COMMITTEES
A. The President-elect will appoint a Membership Chair to serve a one year calendar term beginning in June with the
authority to recommend other committee members for Board approval in order to fulfill the following duties:
1. Develop strategies necessary for LAPCAE membership drive.
2. Distribute membership information and collect membership applicants.
3. Forward to the LAPCAE treasurer all dues collected.
4. Generate a current membership list to present to the President on a quarterly basis.
5. Maintain records of membership and accounting procedures for dues to provide to the next Membership Chair.
6. Attend board meetings at the request of the President. (Meeting expenses to be paid by the board.)
B. The Board of Directors shall appoint a Nominations and Elections Chair to serve a one year calendar term beginning in
June with the authority to recommend other committee members for Board approval.
1. Neither the Chair nor members may present members of the Board of Directors or candidates for the next election.
2. The Chair should fulfill duties as described in Article V.
C. The Board of Directors shall appoint a Newsletter Committee Chair to serve a one year calendar term beginning in June
with the authority to recommend other committee members for Board approval.
D. The Executive Committee will be comprised of the Immediate Past-President, President, President-elect, and two other
board members with the President chairing the committee.
E. The Finance Committee will be appointed by the Board of Directors and chaired by the Treasurer with three other board
members serving on his committee.
F. The Issue Management Committee, appointed by the President-elect, will be chaired by the Immediate Past-President
with four other board members serving on this committee. This committee will gather information and develop plans to
present to the board relating to image, political action, and other similar management issues.
G. The Scholarship/Research Committee, appointed by the President-elect, will be chaired by the Secretary with two other
board members serving on this committee.
H. Other committees deemed necessary, standing and special, may be created by a majority vote of the active
membership or the Board of Directors.
ARTICLE VII: FISCAL YEAR
The fiscal year of LAPCAE shall be from July 1 to June 30.
ARTICLE VIII: AMENDMENTS
These By-laws may be amended by the Board of Directors at any regular meeting, provided the text of the amendment is
submitted to the members of the Board not less than thirty (30) days in advance of such meeting. Such amendment is
subject to ratification by a majority of members at the next annual business meeting or by special mail poll vote.
Louisiana Association for Public, Community and Adult Education (LAPCAE)
Revised February, 2008
ARTICLE I: NAME
The name of the Association shall be "The Louisiana Association for Public Community and Adult Education, Inc." and shall
utilize the acronym LAPCAE.
ARTICLE II: PURPOSE
The purpose of LAPCAE shall be to provide leadership in advancing adult and community education by unifying the
profession, developing human resources, encouraging and using research, communicating with members and the public,
offering other services, including professional development conferences and activities.
ARTICLE III: MEMBERSHIP
A. Membership is open to all who support the purpose of LAPCAE.
B. LAPCAE membership is neither transferable nor assignable.
C. The membership year shall be from July 1 to June 30.
D. Active members of LAPCAE who are in good standing having paid their annual dues will be entitled to one vote on each
matter submitted for voting, shall be eligible to hold office, and be eligible for all rights and privileges as determined by the
Board of Directors. Members who are paraprofessionals shall pay 3/4 of active membership dues.
E. Institutional Memberships are available and each named member in the Institutional Membership shall have the same
rights and privileges as individual members.
F. Special membership categories entitling members to specific rights and privileges, excepting the right to vote and hold
office, are as follows:
1. Emeritus membership shall be extended to individuals who former active members who have retired and are no longer
actively engaging in teaching. Membership dues shall be 1/2 of active membership.
2. Honorary membership shall be extended to individuals whose contributions to Adult and Community Education merit
such recognition. Membership dues shall be waived.
ARTICLE IV: OFFICERS and BOARD OF DIRECTORS
A. The officers for LAPCAE shall be President, President-elect, Secretary, Treasurer, and Parliamentarian, each serving
one-year terms. Officers may be regional directors or may be from the membership. Officers may serve consecutive terms.
There duties are as follows:
1. The President, after serving a one-year term as President-elect, shall serve as chairperson of LAPCAE, fulfilling the
following duties:
a. Preside at all meetings of the Board and of LAPCAE.
b. Identify goals and objectives for tenure,
c. Present an annual budget for LAPCAE.
d. Direct and advise other officers in their respective duties.
e. Recommend names for Membership Chair, Nominations and Elections Chair, Newsletter Chair, and other committee
chairs as necessary as well as additional committee members for these committees and Finance, Issue Management,
Scholarship/Research Committees.
f. Oversee and promote conferences and other activities
g. Approve all financial transactions.
h. Serve as liaison to other organizations, groups, or agencies.
i. Present at least one (1) Presidential Award for contribution to LAPCAE field of adult and community education.
2. The President-elect shall assume all duties of President in the event that the presidency becomes vacant. The
President-elect serves three years-one year as president-elect; one year as President; one year as Immediate Past-President.
a. The President-elect shall assist the President as requested and serve as Ex-officio member for all committees.
b. The Immediate Past-President shall assist the President as requested, shall serve in an advisory capacity to the Board,
and shall maintain liaison with other past-presidents.
3. The Secretary, recommended by the President-elect after his/her installation as President and approved by a majority
vote of the Board of Directors, shall supervise the preparation and distribution of the minutes of all minutes of all meetings
of LAPCAE and the Board of Directors.
4. The Treasurer, recommended by the President-elect and approved by a majority vote of the Board of Directors, shall be
responsible for the preparation and distribution of the annual financial report to the Board and shall manage the fiscal
affairs of LAPCAE as directed by the policies of the organization and the Board.
5. The Parliamentarian, recommended by the President-elect and approved by a majority vote of the Board of Directors,
shall be responsible for advising and directing the Board on matters regarding governance and procedure and for
preparing changes in written documents such as the By-Laws of LAPCAE.
B. The Board of Directors shall fulfill the following duties:
1. Manage the business, property, and operations of LAPCAE.
2. Formulate, interpret, and forward the policies of LAPCAE.
3. Adopt an annual budget presented by the President.
4. Receive and authorize expenditures and other financial transactions as necessary for the work of LAPCAE.
5. Report annually relevant business to the active membership as well as other shareholders of adult and community
education.
6. Allocate and assign other duties and responsibilities not addressed in formal policies and procedures.
7. Address other pertinent issues determined to be in the scope of LAPCAE.
ARTICLE V: ELECTIONS of OFFICERS and REGIONAL DIRECTORS
A. Eligibility of Officers and Regional Directors
1. Candidates for Officers and for Regional Directors shall have been an active member in good standing of LAPCAE for at
least two (2) years prior to candidacy.
2. Candidates for Officers or Regional Directors shall not use the LAPCAE insignia on campaign materials nor seek
endorsement from any LAPCAE Officer or Regional Directors.
B. Nomination and Election Procedures
1. Procedures shall begin no later than January. Annual elections shall occur for vacancies in elected office and rotating
board positions. Board members for Regions I, III, and V and shall take place in odd numbered years, and board members
from Regions II, IV, and VI shall take place in even numbered years.
2. The chair of the Nominations and Elections Committee (NEC) shall inform the membership in writing of the vacancies to
be filled, deadlines for nominations, and other pertinent election information.
3. Any member of LAPCAE may nominate a candidate (including him/herself) by submitting a letter of nomination to the
NEC.
4. After the deadline for receipt of nominations, the NEC Chair shall contact each nominee to verify acceptance of
nomination and to request a written statement not to exceed seventy-five (75) words describing the nominee's
qualifications, which relate to Adult and/or Community Education.
5. The Chair will develop an official ballot with statements from nominees and deadline for ballot return and mail to active
members.
6. Only official ballots received prior to the deadline will be counted by the Committee. If none of the nominees for a post
receive a majority vote, a second ballot will be mailed to the membership with a deadline for receipt of second ballots.
Ties after a second vote will be broken by the President.
7. Official results of the election shall be announced at the Annual LAPCAE Conference by the NEC Chair.
ARTICLE VI: COMMITTEES
A. The President-elect will appoint a Membership Chair to serve a one year calendar term beginning in June with the
authority to recommend other committee members for Board approval in order to fulfill the following duties:
1. Develop strategies necessary for LAPCAE membership drive.
2. Distribute membership information and collect membership applicants.
3. Forward to the LAPCAE treasurer all dues collected.
4. Generate a current membership list to present to the President on a quarterly basis.
5. Maintain records of membership and accounting procedures for dues to provide to the next Membership Chair.
6. Attend board meetings at the request of the President. (Meeting expenses to be paid by the board.)
B. The Board of Directors shall appoint a Nominations and Elections Chair to serve a one year calendar term beginning in
June with the authority to recommend other committee members for Board approval.
1. Neither the Chair nor members may present members of the Board of Directors or candidates for the next election.
2. The Chair should fulfill duties as described in Article V.
C. The Board of Directors shall appoint a Newsletter Committee Chair to serve a one year calendar term beginning in June
with the authority to recommend other committee members for Board approval.
D. The Executive Committee will be comprised of the Immediate Past-President, President, President-elect, and two other
board members with the President chairing the committee.
E. The Finance Committee will be appointed by the Board of Directors and chaired by the Treasurer with three other board
members serving on his committee.
F. The Issue Management Committee, appointed by the President-elect, will be chaired by the Immediate Past-President
with four other board members serving on this committee. This committee will gather information and develop plans to
present to the board relating to image, political action, and other similar management issues.
G. The Scholarship/Research Committee, appointed by the President-elect, will be chaired by the Secretary with two other
board members serving on this committee.
H. Other committees deemed necessary, standing and special, may be created by a majority vote of the active
membership or the Board of Directors.
ARTICLE VII: FISCAL YEAR
The fiscal year of LAPCAE shall be from July 1 to June 30.
ARTICLE VIII: AMENDMENTS
These By-laws may be amended by the Board of Directors at any regular meeting, provided the text of the amendment is
submitted to the members of the Board not less than thirty (30) days in advance of such meeting. Such amendment is
subject to ratification by a majority of members at the next annual business meeting or by special mail poll vote.